Retreat Participant Agreement
To reserve your place on one our trips please complete the registration form with the non-refundable deposit specific to your trip.
Payment can be made by check or credit card. Final balances are due 30 days before the retreat date. If final payments are not received within 30 days prior to the retreat, Whole Medicine reserves the right to cancel your reservation and accept new reservations for your space.
3. Cancellation policy
If you wish to cancel your retreat you must notify Whole Medicine in writing. Once we’ve received your notice, cancellation will take effect subject to the following: If cancellation takes place more than 45 days prior to your departure date any payments made will be refunded minus your deposit. If cancellation takes place between 30-45 days prior to your departure, 50% of the trip price will be forfeited. If cancellation takes place less than 30 days prior to your departure date, 100% of the trip price will be forfeited. Any amount forfeited, which has not then been paid to Whole Medicine by you, will be recovered from you by Whole Medicine as a debt due and payable.
4. Changes/Trip Cancellations
In the unlikely case of a cancellation on the part of Whole Medicine and Source Healing we will offer a transfer to another trip or a full refund of your funds. You will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation.
5. Acknowledgment of Risks – Assumption of Responsibility
Although Whole Medicine has taken reasonable steps ensure safety, I acknowledge that this activity has risks which may include but are not limited to: hiking in a wide variety of environments, swimming, and immersion in hot springs with temperatures above 102 degrees. Environmental risks and hazards include hot or cold water; insects, snakes and predators. Throughout the trip, participants are responsible for their own safety.
I acknowledge and understand that Whole Medicine and Source Healing retreats include risks of injury, not limited to the description above. I agree to assume responsibility for the inherent risks identified herein and those inherent risks not specifically identified. I acknowledge that participation in this activity is purely voluntary, no one is forcing participation and participation is elected with full knowledge of the inherent risks.
I assume and accept full responsibility for any injury, loss of personal property, and expenses suffered as a result of those inherent risks and dangers identified above, and those inherent risks and dangers not specifically identified and as a result of my negligence in participating in this activity.
6. Release and Waiver of Liability
DECLARATION OF HEALTH. By accepting this Retreat Participant Agreement I represent that I have no physical conditions or medical precautions which would adversely affect my ability to take part in hot water immersion, yoga, hiking, or any of the other optional activities of the retreat. I fully understand that my participation in the program or other activities could be injurious to my health and I voluntarily assume all risks related to such activities.
PERSONAL RELEASE. By agreeing to the terms outlined here I hereby release and discharge my rights and claims for damages or liabilities that may occur as a result of participation on a Whole Medicine or Source Healing retreat, including but not limited to damages as a result of unexpected occurrences. I release Whole Medicine and Source Healing from liability for personal injury, illness, emotional damage, incurred travel expenses or property damage I may incur as a result of participation on this trip.
Whole Medicine and Source Healing will carry no responsibility or liability for any participant who leaves the retreat prior to its conclusion or for any activity undertaken by any participant which is not included on the trip itinerary.